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Outlook comes with a number of tools to help keep your email, calendars, and contacts organized. One of these tools is the integration of Categories. These are color-coded and can be used to visually signify different types of emails, contacts, and calendar items.
- To access and personalize categories on a PC, click on the Categorize button in the ribbon in Outlook and choose All Categories....
- In the next window, you can change the color assigned to a particular category by clicking on the check box beside a category and choosing a color from the dropdown menu to the right. You can also add and remove categories by clicking on the New... and Delete buttons on the right.
- To access and personalize categories on a Mac, click on the Categorize button in the ribbon in Outlook and choose Edit Categories....
- In the next window, you can change the color assigned to a particular category by clicking that category's color. You can also add and remove categories by clicking on the plus (+) and minus (-) signs at the bottom.
- To access and personalize categories in Outlook on the web, click Categorize at the top and choose Manage categories.
- You can change the name and/or color of a category by clicking the pencil icon. Create additional categories by clicking + Create category.
For more information about categories within Outlook, click here.