Backing Up Outlook Emails on a PC

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Verify that the folder(s) you want to back up are up to date by clicking Send/Receive in the top bar in Outlook.
Click Update Folder.
When the update is complete, you should see All folders are up to date. in the bottom right-hand corner of the Outlook window.
Once you have determined that the folders are up to date and you have a storage location large enough for the backup, click File and then Open & Export.
Click Import/Export.
Choose Export to a file and click Next >.
Choose Outlook Data File (.pst) and click Next >.
Choose the folder(s) you would like to back up. If you would like the entire email account, click the email address at the top. Click Next >.
Click Browse... and navigate to the location you will be using for your backup. Bear in mind that the backup is likely to be quite large so the location you choose should have sufficient space. Click Finish.
Add a password to the backup, if desired. Click OK.
The backup will be created and will be saved to the location you chose in step 9.
To import your email backup into Outlook, go to File and choose Open & Export.
Click Import/Export.
Choose Import from another program or file and click Next >.
Choose Outlook Data File (.pst) and click Next >.
Click Browse... and navigate to the location where the backup is stored and click Next >.
Choose Import items into the current folder and click Finish.

Article ID: 153212

Created

Thu 7/27/23 1:51 PM

Modified

Wed 10/30/24 2:00 PM