Govs eShop Tips

Save your FOAP | Save your default shipping address | Bookmark frequently used pages | Set or change home page | Add attachments to a requisition

To save your FOAP

1. Click on the Profile in the top right corner. Click on View My Profile.
   
    
2. On the left side, click Default User Settings, then Custom Field and Accounting Code Defaults, then the Code Favorites tab, and click Add.
   
    
3. You will nickname the FOAP and enter the Fund, Org, Account, and Program, change the Chart if needed, and click Save. Example: It is nicknamed Procurement Supplies since the Account Code 74510 for supplies was used.
   
    
4. When putting in the FOAP on a Requisition and you want to use your saved FOAP, click on the pencil to open the Accounting Codes box. Hover your cursor where you would put in your FOAP, and a tab will drop down on the right side. Click on the heart, choose the nickname of the FOAP you wish to use, and click Save. You can save as many as you need.
   

To save your default shipping address

1. Click on the profile in the top right corner. Click View My Profile.
   
    
2. On the left, click Default User Settings and Default Addresses. Click Select Address for Profile. In the drop-down box that populates, choose ShipTo.
   
    
3. Fill in your campus address by entering your building and room number and clicking Save.
   

To bookmark frequently used pages

1. Once you are on the page to bookmark, click on the heart in the top right corner and then the Bookmark the page button in the bottom right of the box. The page will be bookmarked, and you will see it when you click on the heart. You may bookmark as many pages as you like.
   
    
2. To delete a page from your bookmarks, click on the heart in the top right corner and then the edit button in the bottom left corner of the box. Click the trash can to the right of the page you want to delete from your bookmarks.
   

To set or change your Home Page

1. Once you are on the page you wish to make your home page, click on the profile in the top right corner and choose Set My Home Page.
   
    
2. Current Page should be selected. Click Save Changes.
   

How to add an attachment to a requisition

1. When creating the requisition, you may need to attach documents and/or quotes. After you proceed to check out, you will have the option to attach internal attachments and/or external attachments. An attachment needs to be saved as a PDF before attaching. An internal attachment is for supporting documentation and stays in the system. Example: VPAT, EULA, and Sole Source. An external attachment will accompany the PO when it is issued to the vendor. Quotes need to be attached here. Internal attachments are under the Accounting Codes on the left side. External attachments are on the right. To add an attachment, click Add in the relevant field.
   
    
2. You can drop the file in the box or browse your files to attach. Click on Save Changes.
   
    
3. You will see the attachment file name once it is attached.