A Payment Authorization form is submitted when you have an invoice from a vendor that needs to be paid, BUT you have not entered a requisition that issued a purchase order. Payment Authorizations cannot be used for $10,000 and above.
Payment Authorizations are commonly utilized when a department needs to pay
- a membership
- pay an invoice, but the department did not issue a PO
- reimburse staff or students for purchases (not for food-this would be on the Business Meal Form)
- to pay a Barnes & Noble or Enterprise invoice
The Payment Authorization form is under the Accounts Payable Forms on the main shopping page in Govs eShop.
Click on the Payment Authorization Form and fill in the information requested. If this is a reimbursement to a staff or student, they would be the vendor. If they are not already in Govs eShop, please contact Accounts Payable to have them activated in Govs eShop. At the bottom of the form, you will need to attach the invoice. Accounts Payable will not pay unless it is attached.
