1.0 SCOPE:
1.1 This Standard outlines Technical Services practices regarding computer and audio-visual equipment refresh cycles, anticipated time frames, and procurement responsibilities.
2.0 RESPONSIBILITY:
2.1 Director of Technical Services
3.0 APPROVAL AUTHORITY:
3.1 Chief Information Officer
4.0 DEFINITIONS:
4.1 NONE
5.0 Standard:
- 1 Academic computer labs undergo replenishment on a 4-year refresh cycle funded through the Technology Access Fee (TAF).
- 2 Instructors' classroom computers are not subject to a 4-year replacement schedule. Instead, departments are notified when a computer ends its lifecycle. Subsequently, departments can procure a replacement computer, or the classroom will be reconfigured to support a laptop environment exclusively.
- 3 The multimedia equipment utilized in classroom systems includes projectors, screens, document cameras, and media controllers. Intentional upgrades to particular components may be carried out in response to technological advancements or equipment's natural wear and tear over time. Audio-visual equipment's expected lifespan is 8-10 years; the refresh cycle funded through the Technology Access Fee (TAF) will be refreshed as needed.
- 4 Departments are responsible for refreshing student workers and adjunct computers. Upon request, these spaces can potentially obtain replacement computers through the IT surplus pool if inventory is available. Surplus devices have limited functionality and may not be suitable for all job-related tasks. Computers will be withdrawn from the environment when they become obsolete or present a security risk.
- 5 The faculty and staff computer refresh cycle is four years, in alignment with the production maintenance/warranty cycle. Refresh cycles are funded through a centrally funded operating budget. Replaced staff computers may be repurposed and redistributed through the IT surplus pool.
- 6 Departments assume responsibility for refreshing conference rooms, public space computers, and audio-visual equipment as these items become obsolete or present security risks. The expected lifespan of audio-visual equipment is anticipated to be 8-10 years. Computers will be withdrawn from the environment when they become obsolete or present a security risk.
6.0 ASSOCIATED DOCUMENTS:
IN-002-Upgrading a PC
INV-005-Computer Inventory
INV-004-Surplus Equipment Handling