Utilizing Categories in Outlook

Outlook comes with a number of tools to help keep your email, calendars, and contacts organized. One of these tools is the integration of Categories. These are color-coded and can be used to visually signify different types of emails, contacts, and calendar items.

  1. To access and personalize categories on a PC, click on the Categorize button in the ribbon in Outlook and choose All Categories....
    outlook categories pc step 1
     
  2. In the next window, you can change the color assigned to a particular category by clicking on the check box beside a category and choosing a color from the dropdown menu to the right. You can also add and remove categories by clicking on the New... and Delete buttons on the right.outlook categories pc step 2
     
  3. To access and personalize categories on a Mac, click on the 'Categorize' button in the ribbon in Outlook and choose 'Edit Categories...'.
    outlook categories mac step 1
     
  4. In the next window, you can change the color assigned to a particular category by clicking that category's color. You can also add and remove categories by clicking on the plus (+) and minus (-) signs at the bottom.
    outlook categories mac step 2

Details

Article ID: 15351
Created
Wed 7/27/16 1:13 PM
Modified
Tue 6/20/17 2:08 PM