Using Scheduling Assistant in Outlook on a Mac

  1. In Outlook, go to the Calendar app.
    scheduling assistant mac step 1
     
  2. Click New Event.
    scheduling assistant mac step 2
     
  3. Add a subject for the meeting and attendees. The system will automatically choose the first time that is available for all attendees. If you would like to see additional available times, click Scheduling Assistant. Otherwise, skip to step 6.
    scheduling assistant mac step 3
     
  4. All attendees will appear in a list on the left. Appointments will appear as red blocks on the right.
    scheduling assistant mac step 4
     
  5. Choose an available block of time on the right and click Done.
    scheduling assistant mac step 5
     
  6. Fill in additional information about the meeting if needed and click Send.
    scheduling assistant mac step 6
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