Backing Up Outlook Emails on a PC

  1. Verify that the folder(s) you want to back up are up to date by clicking Send/Receive in the top bar in Outlook.
    outlook email backup pc step 1
     
  2. Click Update Folder.
    outlook email backup pc step 2
     
  3. When the update is complete, you should see All folders are up to date. in the bottom right-hand corner of the Outlook window.
    outlook email backup pc step 3
     
  4. Once you have determined that the folders are up to date and you have a storage location large enough for the backup, click File and then Open & Export.
    outlook email backup pc step 4
     
  5. Click Import/Export.
    outlook email backup pc step 5
     
  6. Choose Export to a file and click Next >.
    outlook email backup pc step 6
     
  7. Choose Outlook Data File (.pst) and click Next >.
    outlook email backup pc step 7
     
  8. Choose the folder(s) you would like to back up. If you would like the entire email account, click the email address at the top. Click Next >.
    outlook email backup pc step 8
     
  9. Click Browse... and navigate to the location you will be using for your backup. Bear in mind that the backup is likely to be quite large so the location you choose should have sufficient space. Click Finish.
    outlook email backup pc step 9
     
  10. Add a password to the backup, if desired. Click OK.
    outlook email backup pc step 10
     
  11. The backup will be created and will be saved to the location you chose in step 9.
     
  12. To import your email backup into Outlook, go to File and choose Open & Export.
    outlook email backup pc step 12
     
  13. Click Import/Export.
    outlook email backup pc step 13
     
  14. Choose Import from another program or file and click Next >.
    outlook email backup pc step 14
     
  15. Choose Outlook Data File (.pst) and click Next >.
    outlook email backup pc step 15
     
  16. Click Browse... and navigate to the location where the backup is stored and click Next >.
    outlook email backup pc step 16
     
  17. Choose Import items into the current folder and click Finish.
    outlook email backup pc step 17
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Article ID: 153212
Created
Thu 7/27/23 12:51 PM
Modified
Wed 8/23/23 3:36 PM

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